We are hiring: Procurement and Sampling Co-ordinator

About us

James Hare is a well-established (1865), family-run company based in Leeds city centre and is Britain’s leading silk specialist. It is still owned and run by the Hare family, producing luxury textiles for the demanding world of fashion and interiors. Firm favourites with leading designers and decorators, James Hare luxurious fabrics are famous worldwide.

PROCUREMENT AND SAMPLING CO-ORDINATORPart time. 25 hours per week. 9.30am - 2.30pm

Leeds City Centre

Role Overview:

We are looking for a detail-oriented and proactive Procurement & Sampling Co-ordinator to join our team. You will play a key role in managing the end-to-end procurement process alongside co-ordinating the sampling lifecycle — from initial request through to approval and handoff. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys working across multiple teams.

Key Responsibilities:

• Raise and manage purchase orders, ensuring accuracy and timely processing across all categories.
• Co-ordinate the end-to-end sampling process — tracking requests, liaising with suppliers, and maintaining sample logs.
• Build and maintain strong supplier relationships, acting as a day-to-day point of contact.
• Monitor lead times, delivery schedules and sampling timelines, flagging any risks early.
• Support sourcing activity including obtaining quotes, preparing comparisons, and evaluating supplier proposals.
• Maintain accurate procurement and sampling records using internal systems and trackers.
• Work closely with product, design, and commercial teams to ensure samples meet specification requirements.
• Support the procurement team with supplier onboarding, compliance checks, and general administration.

What we are looking for:

Essential

• Previous experience in a procurement, buying, or sampling co-ordination role — ideally within retail or a product-led business.
• Strong organisational skills with the ability to manage multiple workstreams simultaneously.
• Excellent attention to detail and a methodical approach to administration.
• Confident communicator — both written and verbal — with experience managing external supplier relationships.
• Comfortable working with data and spreadsheets; experience with procurement or ERP systems is a plus.
• A collaborative team player who can also work independently and take ownership of tasks.

Benefits

• Holiday allowance of 33 days, including bank holidays (increases in line with service), Pro Rata.
• Summer hours offered between 1st June and 31st August.
• City centre location within walking distance from shops, cinemas, and restaurants.
• Railway station within 5 minutes walking distance.
• Complimentary gym passes.
• Discount at local coffee shop.
• Staff product discount.

Schedule:

• Monday to Friday
• Work Location: In person

How to apply:

• Please submit your CV and a brief cover letter outlining your relevant experience to careers@james-hare.com